One of the greatest abilities of SharePoint is that it allows you to build a fully-functional Intranet for your organization. Whether you are looking to build department collaboration sites, sites for external sharing, project sites or forms and workflows, SharePoint allows you to do it all under one roof/single platform.
But ..We have many questions …
Why SharePoint is successful for intranet solutions?
SharePoint’s strength has been its collaborative functions. Microsoft has extended the collaboration and sharing scenarios even further with the integration of tools such as Lync and corporate social network functions.
- EDM functions:
Its Electronic Document and Record Management. The fact that SharePoint can be both a web portal and an EDM is an important factor in SharePoint achieving such a high level of penetration in the intranet business.
- The contextualization of information:
Its new search engine, which combines the SharePoint and FAST search engines, and the addition of a number of new components, it is easy to aggregate and display information from various sources on one page.
- Productivity and the high level of usability:
SharePoint is part of the Office suite and the integration of SharePoint with Office tools was planned “by design” by Microsoft. Maximum productivity is therefore achieved and the user is on familiar territory with an interface based on the Office ribbon. The need for training in the basic functions is therefore minimal.
SharePoint is rock solid when it comes to security. It uses a concept called “Security Trimming”. In pure English, what this means is that if you don’t have access to a specific site, you will not even see it in the navigation. Moreover, when you do a keyword search, the search results will not turn up results from the sites you don’t have access to.
Why a company manager should use SharePoint for his company intranet?
- Engage with users
An Intranet is a social platform that can be accessed across an entire organisation, acting as the perfect place to support feedback and interact with all levels and members of staff. It’s ideal for powering collaborative working on projects, storing data and documents in a central location, and sharing information with others.
- Share events
You can use a company wide calendar on a SharePoint site to share information you’re your co-workers. A calendar is a universal method of keeping track of dates and events and this is exactly the same in organisations.
- Encourage ideas
Companies with effective strategies aren’t afraid to encourage ideas and even business plans from staff. An intranet can foster this sort of company wide collaboration and makes idea generation and sharing a simpler and easier process
- Central document storage
For a communications team to be effective, they will need to create several documents regularly, and have to manage them all just as effectively. Documents such as plans, marketing collateral and news releases all have to be maintained properly. Using SharePoint document management features is a great way to centralize this in a portal.
- Employees Profiles
A good SharePoint intranet will have personal profiles put in place that include sections like ‘about me’, ‘interests’ along with their organisation and close team members. So, it goes without saying this is a great means for communications teams to better understand the people they’re communicating with.
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